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Manage complex calendaring and scheduling
• Keeping track of important deadlines
• Preparing materials, reports and presentations
• Coordinate meetings, conference calls, and events
• Prepare confidential correspondence, reports, and documents as needed
• Plan and coordinate complex travel arrangements, including itineraries, agendas, and necessary documents.
• Maintain effective communication between the CEO’s office and internal departments, building trust and credibility with senior management
• Keep the CEO informed of upcoming commitments and responsibilities.
• Handling critical communications
• Take a hands-on approach to complete critical tasks, such as drafting letters and personal correspondence, to support the CEO’s leadership effectively.
• Ensure that written materials meet high-quality standards and align with the organization’s messaging and tone.
• Conducting research on behalf of the CEO
• Providing administrative support
Proven experience as an Executive Assistant supporting a senior executive.
• Confidentiality: Discretion and confidentiality in handling sensitive information. Proven track record of handling confidential information discreetly and professionally.
• Strong Organizational Skills: Demonstrated ability to manage and prioritize multiple tasks with strong attention to detail and organization skills.
• Interpersonal Skills: Exceptional interpersonal abilities to establish and nurture relationships with various stakeholders, including staff and board members
• Communication Skills: Expertise in written and verbal communication, ensuring effective and clear messaging.
• Proficiency in Microsoft Office; Outlook, Word, Excel, and Power Point.
• Problem-Solving: Proactive problem-solving skills with a strong capacity for making well-informed decisions.
• Emotional Maturity: Possesses emotional maturity, enabling effective handling of diverse situations and challenges.
• Resourcefulness: Highly resourceful and adaptable, excelling both as a team player and an independent contributor.
• Customer Service: Demonstrated commitment to providing the highest level of customer and client service.
• Performance and Deadline-Oriented: Ability to consistently achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-Thinking: Forward-looking mindset, actively seeking opportunities and proposing innovative solutions.
SGC is a Certified Small Diverse Business for the Commonwealth of PA serving Harrisburg, Hershey, Mechanicsburg, Carlisle, Lancaster, Allentown, State College, York, Sunbury, Philadelphia & Baltimore.