Seeking an Operations and Finance Manager who will report directly to the CEO and oversee internal accounting systems, including AR, AP, payroll, and internal operations (HR functions). Opportunity to grow a department that interfaces with internal and external team members.

Duties/Responsibilities:

Administrative

• Oversee mail distribution, bill, and invoice processing.
• Oversee the selection of vendors and the purchase of office equipment and supplies.
• Support the CEO in renewing/updating government certifications.
• Support project leaders with logistics and project report generation as required.
• Manage copier and maintenance services, technical support, and other internal operations.
• Develop and implement procedures and policies for all administrative activities.

Accounting – Proficiency in Accounting Required

• Manage accounts receivable transactions, including receipt of invoices, processing of payments, and record-keeping in QuickBooks Online (QB).
• Prepare client invoices/accounts payable transactions, working closely with timesheet data, subcontractor invoices, and input from internal project managers.
• Coordinate accounting activities with outsourced accounting resources.
• Conduct quality review of outsourced accounting resource deliverables.
• Responsible for project set-up and resource management in QB
• Manage timekeeping in QB.
• Manage payroll processing.
• Manage state registration and tax payment notifications.
• Track and analyze operational costs and monitor budget.
• Manage bank transactions (deposits, ACH payments, Line of Credit)

Human Resource Management

• Facilitate employee onboarding.
• Maintain human resource record-keeping.
• Manage timesheet completion and approval.
• Support handbook revisions, policy development and oversight.
• Manage health insurance open-enrollment annually

Education and Experience:

Bachelor’s degree in accounting, Finance, Business, or a related field required. M.B.A., CPA certification a plus.

• Excellent organizational skills and attention to detail.
• Thorough understanding of Generally Accepted Accounting Principles (GAAP).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient with SharePoint, Microsoft 365, and Microsoft Teams.
• Proficient and experienced with all aspects of QuickBooks Online.
• Three – to five years of professional experience as an accountant, office manager, or business manager, dependent on educational experience.
• Management consulting, government contracting, and service industry experience a plus.